May 27, 2016
Tips To Select And Implement An ERP System
Enterprise resource planning is a term that is widely being used in the corporate world at present. Almost all the business organizations are moving into Enterprise resource planning systems which can be defined as a category of business management software which includes integrated applications that is used to manage and interpret data across many business activities from purchasing, manufacturing, accounting, HRM to service delivery. There are many vendors who promise high benefits of these packages but fail to cater to long term attainment of organizational goals and expected profits. So here are a few things that you need to bear in mind before you invest your money on a system without focusing only on the expensive proposition.
The first thing that you need to know is to give a detailed and a coherent idea of your requirement to the vendor. The more specific and elaborative you can be, the more meticulous your vendors could be in their proposals and suggestions. What happens most of the time is people choose system based on price, trend and the latest technology. But they may not effectively serve the purpose that you seek to accomplish. Therefore be specific when explaining your requirement so that the vendor can decide whether you require a sophisticated system or ERP cloud software.
The main reason for poor implementation of projects is poorly run or imprecise evaluation processes. It is important that the main stakeholders participate in the evaluation process as acceptance of them is necessary and also as it will help in quick use adaptation. Integration is the next most important thing. Regardless of whether it is an accounting erp software or a specific custom made system, it will be just another sunk cost unless it properly integrates with the existing critical systems. Find a vendor who specializes in your field or industry as one that specializes in a particular field is more likely to provide you with the most suited solution.
Before you sign a long term contract with a vendor, find out the level of customization required for your system. Too much of customization will result in too much of a cost. The main reason why ERPs were designed was as many business activities are general and universal to most organizations companies can take advantage of the standard processes that are being used around the world. Therefore customizing is not only about writing an extra code for the program but also providing long term services such as updates. Therefore as customizing could be pretty much expensive try to do very little and keep your requirements basic and simple.
It is obvious that the employees will take a considerable time to adjust to the new system. Therefore give the m that required time to adopt and adjust. More than getting training from outside sources get your tech savvy employees to give detailed and in-depth training to his workmates in their respective departments. This will save money and time.